Organization Policy

Introduction

This documentation provides a comprehensive guide to creating and managing organization policies within the Responsible AI module. Organization policies allow administrators to define rules that govern AI interactions, implement risk controls, and ensure responsible use of AI capabilities across the organization.

Table of Contents

• Organization Policy
  • Introduction
  • Table of Contents
  • Accessing the Organization Policy Feature
  • Creating a New Organization Policy
    • Prerequisites
    • Steps to Create a Policy
  • Managing Organization Policies
    • Enabling/Disabling Policies
    • Editing Policies
    • Deleting Policies
  • Policy Components Explained
    • Policy Name
    • Policy Description
    • Risk Level
    • Action Types
  • Best Practices

Accessing the Organization Policy Feature

1. Navigate to the main application dashboard
2. Click on Responsible AI in the main navigation menu
3. Select Organization Policy from the dropdown options

Creating a New Organization Policy

Prerequisites

• Administrator access to the Responsible AI module
• Understanding of your organization's AI usage guidelines

Steps to Create a Policy

1. From the Organization Policy screen, click the Add New button
2. Complete the following fields in the policy creation form:
   • Policy Name: Enter a descriptive name for the policy
   • Policy Description: Provide detailed information about the policy's purpose and function
   • Risk Level: Select the appropriate risk level from the dropdown menu
   • Action: Choose the action to be taken when the policy is triggered (e.g., Warn)
3. Click the Add button to create and save the new policy

Example:

1. Policy Name: Sensitive Data Protection

2. Policy Description: This policy prevents AI systems from processing or exposing personally identifiable information (PII).

3. Risk Level: High

4. Action: Block

Managing Organization Policies

The Organization Policy interface provides several options for managing existing policies:

Enabling/Disabling Policies

• Toggle the switch in the Enable column to activate or deactivate a policy
• Disabled policies will not be enforced during AI interactions

Editing Policies

1. Locate the policy you wish to modify
2. Click the Edit icon in the actions column
3. Update the policy details as needed
4. Save your changes

Deleting Policies

1. Locate the policy you wish to remove
2. Click the Delete icon in the actions column
3. Confirm the deletion when prompted

Policy Components Explained

Policy Name

A clear, concise identifier for the policy that indicates its purpose.

Policy Description

Detailed explanation of what the policy controls and why it exists. This description helps users understand why certain AI interactions might be restricted.

Risk Level

Categorizes the potential impact of policy violations:

Risk Level	Description
Low	Minimal potential for harm or misuse
Medium	Moderate potential for inappropriate content or usage
High	Significant risk of harm, misuse, or violation of ethical guidelines

Action Types

Action	Description
Warn	Displays a warning message to users but allows the interaction to proceed
Block	Prevents the AI system from completing the requested interaction

Best Practices

• Be Specific: Create targeted policies rather than overly broad restrictions
• Clear Descriptions: Write policy descriptions that clearly communicate their purpose to end-users
• Regular Reviews: Periodically review and update policies to ensure they remain relevant
• Start Conservative: Begin with more restrictive policies and adjust based on user feedback
• Test Policies: Verify policies function as intended in a test environment before wide deployment

For additional assistance or questions about Responsible AI organization policies, contact your system administrator or refer to the complete platform documentation.